Case Analysis: Rick’s New Job

Case Analysis: Rick’s New Job

Rick recently received an MBA. In university, he was known as smart, hardworking, and friendly. His good grades landed him an internshipwith Peterson Paper Products (PPP) to head their sales department. Near the end of the internship, Val Peterson, the president and founder ofthe company, asked Rick to meet him after work to discuss the future.

Peterson Paper Products

Val Peterson founded PPP 17 years ago. It purchases raw paper of varying grades and produces paper stock for business, personal stationery,and greeting cards. Its annual sales topped $15 million, and it employs 80 to 90 people, depending on demand. Sales gradually declined overthe last two years after steady and sometimes spectacular growth during the previous seven years. Competition increased markedly over thelast three years, and profit margins dwindled. Although PPP is known for the high quality of its products, consumers are shifting frompremium-priced, high-quality products to products with higher overall value. Through all of these changes, PPP maintained a close-knitfamily culture. At least half of the employees have been with the company since the beginning or are friends or relatives of the Petersons orMr. Ball, Val’s partner.

Val Peterson, 53, holds the majority of stock in this privately held company that he founded. He began working summers in a papercompany during high school. He supervised a shift at a paper plant while he went to college at night. After graduation, he worked atincreasingly higher management levels, occasionally switching employers for a promotion. Eighteen years ago, he quit his vice presidencywith a major paper product manufacturer to start his own company. Employees see him as charismatic, even-tempered, and reasonable. Hespends most of his time and energy on company business, putting in 12-hour days.

Rosie Peterson, 50, is Val’s wife and the controller for the company. She holds 5 percent of the company stock. Rosie never went to college,and her accounting methods are rather primitive (all paper and pencil). Nonetheless, she is always on top of the financial picture and puts innearly as many hours as Val. She exerts a great deal of influence on the operations and direction of PPP.

Walter Ball, 61, is both Mr. Peterson’s friend and business partner. He owns 25 percent of the stock and has known Val since before thestart of PPP. He is VP of operations, which means that he oversees the computer information systems that run the paper production processand handles the technical side of the business. He is not current on the latest computer or manufacturing technology, but he loves the paperbusiness. He says he will probably retire at 65, but most say they will believe it when they see it.

Diane Able, 41, is the customer service manager and is married to Steve Able, the chief engineer. Diane worked her way up in the companyover the last 10 years. She is often asked to assist Mr. Peterson with projects because of her common sense, and he trusts her to keepinformation to herself.

Rick’s Offer

When Rick met Mr. Peterson to “discuss the future,” he was nervous. He knew that Mr. Peterson liked his work so far, but did not know if itwas enough to extend his internship another six months. So far, he had worked with Mr. Peterson only on special projects and did not knowthe rest of the management group well. He was flabbergasted when Mr. Peterson said, “I was thinking that you might like to work here at PPPfull-time and help us out with our sales department.”

The two of them discussed the problems in the sales area and talked about what could be done to boost sales. Rick agreed to start the nextMonday. During this conversation, Rosie walked in and suggested that they all go out to dinner. At dinner, Rosie emphasized to Rick that PPPwas a family operation, down-to-earth and informal. “You probably shouldn’t try to change things too quickly,” she warned. “People need timeto get used to you. You have to remember, you’re an outsider here and everyone else is an insider.” Then Val moved the conversation back towhat the future could be like at PPP.

Rick’s Awakening

During the first few days at work, Rick spent time getting to know the plant and operations, meeting all the employees, and familiarizinghimself with the problems in sales. He met with Val each morning and afternoon. He also met with the key managers, not only to introducehimself but also to convey his desire to work collaboratively with them in addressing the problems in sales. He was conscious not to flaunt hisuniversity education and to convey that he recognized he was a newcomer and had a lot to learn. In the middle of his second week, Val toldhim that his reception by the other employees was going very well: “Your enthusiasm and motivation seem to be contagious. Having you joinus shows them that things need to change if we’re going to reach our goals.”

Rick noticed, however, that the managers always went out in groups, and he had not been invited along. Also, he was not included in theinformal discussion groups that formed periodically during the day. In fact, the conversation usually stopped when he approached. Everyonewas friendly, he thought; maybe it would just take a little more time.

By his third week, Rick identified some of the problems in the sales department. Among the four salespeople, morale and productivitywere moderate to low. He could not find any sales strategy, mission, or objectives. The records showed that Val was by far the leadingsalesperson. The others indicated that Mr. Peterson “always works with us very closely to make sure we do things right. If he senses theremight be a problem, he steps in right away.” After formulating a plan, Rick discussed it with Mr. Peterson. “First, I would like to instituteweekly sales meetings so we keep everyone up to date. I also want to create a centralized sales database,” he told him. Mr. Peterson smiledand agreed. Rick felt he was finally a manager. He did feel that he should have mentioned his idea for creating a sales department mission andstrategy, but recalled Rosie’s caution about not moving too fast.

Rick discussed with Mr. Ball the possibility of using the centralized computer system to run word processing and spreadsheet software onterminals. Mr. Ball was concerned that outsiders could access the data in the spreadsheets. Anyway, he did not think the system could handlethat task because its primary function was production. Puzzled, Rick asked if a PC could be allocated to him. Mr. Ball said that no one in thecompany had one.

“Well,” Rick thought, “I’ll just have to bring mine from home.” The next Monday Rick walked through the office carrying his computer.Several of the other managers looked at him quizzically. Making light of it he said, “I’m not smart enough to keep everything in my head and Ido not have enough time to write it all down on paper.” As he was setting up the computer, he got a call from Val: “Rick, that computer youbrought in has caused a heck of a ruckus. Can you lie low with it until I get back late this afternoon?” Rick thought Val sounded strained butchalked it up to overwork. Rick agreed and left the computer on his desk, partly assembled. Five minutes later, Rosie walked into his office.

“Do you think it’s funny bringing that thing in here? What are you trying to prove—how backward we all are? How much better you arewith your big initials behind your name? You’re still an outsider here, buster, and do not forget it.”

Rick tried to explain how much more productive the sales department would be with a computer and that he had tried to use thecompany’s computer system. However, Rosie was not listening: “Did you think about checking with me before bringing that in? With Val oreven Walter? Don’t you think we have a right to know what you’re bringing in here?” Rick knew argument would do no good, so he apologizedfor not checking with everyone first. He said he had a meeting with Val later to talk about it. Rosie said, “Good, talk to Val, but don’t think hecalls all the shots here.”

At the meeting with Val, Val agreed that the computer would certainly help solve the problems in sales: “But, you have to be sensitive to thefeelings of Rosie and the other managers. It would be best if you did not use the computer for a while until things calm down.”

The next day Walter walked into Rick’s office. He told Rick that he had moved far too fast with the computer: “That’s not how it’s donehere, son. Maybe you’re spending too much time listening to what Val says. He isn’t really the one to talk to about these kinds of issues. Nexttime you just ask old Uncle Walter.”

Rick spent the next few weeks building the database by hand and conducting sales meetings with his staff. He tried to set up meetings withMr. Peterson, but Val was usually too busy. One day, Rick asked Diane Able about not being able to see Mr. Peterson and she said, “You know,you monopolized a lot of his time early on. Those of us who worked closely with him before you came were pushed aside so he could spendtime with you. Now it’s your turn to wait.”

“Are you the one who’s been spending all the time with him?” Rick asked.

“Well, it’s been me and some of the other managers. We’ve really been taking a beating in sales, so we need to figure out how to reduce ourcosts,” Ms. Able answered.

A few weeks later, Rick was called in to Val’s office. Val began, “Rick, you know we’ve been going through some bad times. We’re reducinghead count and I’m afraid you’re one of the people we’re going to let go. It has nothing to do with your work. You haven’t really been here longenough to have either succeeded or failed. It’s just that we had unrealistic expectations about how quickly things in sales would turn around. Ifeel terrible having to do this and I’ll do everything I can to help you find another job.”

After packing his things and loading up the car, Rick sat in his car and stared out of the window. “Welcome to the real world,” he thought tohimself.

After reading the above, write a Reinforcement Theory of Motivation Essay paper.

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